eProsecutor Resources

Security and 2FA

UCJIS and BCI security requires that eProsecutor must implement 2FA (2 factor authentication). This means that each user will need to have a device that is capable of installing and running a compatible authenticator app on it. The two that have been tested are:
1. Google Authenticator app
2. Authy app (Authy can be installed on the desktop as well as on a mobile device and synchronize codes).
The device with the authenticator app can be an Android or an Apple phone or tablet. Basically, any device that can install the Authenticator app on it will work. To log in to eProsecutor, you will need your username and password as well as a code from the app to successfully login and use eProsecutor.

Who is the UPC Administrator (for training and support)?

Ron Weight is the current UPC Administrator for eProsecutor. Please contact him with questions, training or support needs (see link above).

What is the status of eProsecutor?

eProsecutor is deployed to over 40 agencies (counties and cities). UPC has applied for and received grant funds every year since the original grant allowed us to purchase it. Grants must be applied for yearly and are not guaranteed to be awarded. UPC will continue to apply for grant funds to cover user licenses and storage each year.

Can I look at it or try out eProsecutor now?

You can try it out using the testing instance if you want to. It does NOT require 2FA. Please contact the UPC administrator if you are interested.

How much do user licenses cost?

The cost of user licenses is covered by grant funds (there is no guarantee that we will continue to receive grants, but it is highly likely). However, there is an administrative fee.
UPC Admin Fee: The Council has elected to charge each agency an administration fee of $206 per user per year to help defray the costs of the application administrator and training. The Council reserves the right to adjust this amount and will address the issue at their budget meeting each year. This fee is billed to each agency and payable to UPC. We will send an invoice in January of each year and follow up with another billing for any unpaid amounts sometime during the third quarter. You can pay for the entire year or in 6-month increments.
Please contact UPC for more specific information regarding user license fees.

When will my jurisdiction get it?

You can get it as soon as you want. Before it can be deployed in your jurisdiction, you will need to review and sign the MOA and JTI joinder agreements and return them to UPC. Contact the eProsecutor Administrator for more information (see link above).

Are Document storage costs included with the license fees?

No, except for an initial allotment of 2 TB. The grant we apply for is also used to cover storage costs. As with user licenses fees, if we are not awarded a grant, the user agencies become responsible to cover those costs to continue using eProsecutor.

Will we need to pay for training?

Training and support of eProsecutor will be provided by the UPC administrator and is part of the $206 per user per year administration fee assessed by the council.

Can we change the configuration if we want to?

No. If you need a system different from the one provided, you would need to negotiate a separate contract with JTI.

The Legislature has passed bills that required data collection and reporting. How will those reports be generated and/or the data reported?

UPC or JTI (with an additional fee) will build these reports into the system, and they will be run by the Administrator when required and send them to the Department of Criminal Justice (formerly known as the Commission of Criminal & Juvenile Justice or CCJJ). This will be for all agencies using eProsecutor under this contract. The Administrator will send a copy of the report to each agency if requested. Note: Some data from a recent legislative session requiring reporting has not been integrated because the requirements and data have not been identified clearly enough for us to build any data collection processes. That data is still being evaluated, but will be included as soon as possible (see HB354 - 2025).

Are there management or other data reports included?

Yes. There is a robust search engine in the system. Any data stored in the system can be searched for and reported on. Every search can be exported to Excel or to PDF to provide reports on demand. If you need a report (or search) that you can't find already in the system, please contact the Administrator.

Do I have to sign the MOA to receive eProsecutor?

Yes. You will also need to sign a Joinder agreement with JTI. Please contact us if you would like us to send you the contract, MOA, and joinder agreements to review.

How/When are Offenses Updated?

A UPC attorney updates the offenses in an annual legislative update. The UPC Administrator will input those changes into eProsecutor so everyone will have those changes on or before they become effective. Local, county and city codes can be included similarly, but each agency will be responsible to notify UPC about any changes or additions so they can be added or modified. The UPC Administrator is the only one who can add or modify offenses in the system. We also update offenses as needed throughout the year.

Who is the point of contact for eProsecutor questions and issues?

Ron Weight is the UPC eProsecutor Administrator. He is your first point of contact with any questions or requests. He will then communicate with Journal Technologies Inc (JTI) as needed to work out any issues. He will be able to add and remove users and other administrative tasks.

How do we add additional users?

A new user can be added whenever necessary. Contact the Administrator with the necessary details for the new user. If the new user is replacing a previous user, there will be no increase in licenses. You must notify the administrator of any changes in users in your agency so changes can be made as needed.

What, if any, are the video storage limits?

We have determined that video cannot be stored in the system. There is just too much of it and the database space and bandwidth required to store video, and the costs associated with that are just too high.

What are the recommendations for storing video?

It is recommended that video be handled as you currently manage it. You can add a note to a case that indicates where and how the essential video is stored.

Can data be imported such as from Law Enforcement databases?

Yes, it can, through a custom interface, but this is not part of the contract and would be an extra expense. You can potentially contract with JTI for building an interface from law enforcement to eProsecutor.

Does the contract need to be re-negotiated each year?

Yes. Each year, UPC and JTI work to amend the contract to continue for the next grant cycle. eProsecutor is considered a subscription service. The renewal date follows the Federal grant cycle from October through September each year.

How will training be done?

Training will be done at initial deployment and as needed on an individual or group basis. It may be done in person or using remote software. Note: If you need or want additional training please contact the UPC administrator.