What is the status of eProsecutor
We have gone through a lot of configuration issues and are ready to begin 'live' testing. There are two city and two county agencies that will be doing the beta testing using live data on a daily basis. The go live date is planned for December 17, 2018, but may start in January, 2019. These agencies will use the system and provide feedback on bugs and usability issues. These issues will be addressed quickly and the system updated. This beta testing will take 2-3 months after which we can start deploying eProsecutor to other agencies who have completed and signed the MOA and Joinder agreements.
Can I look at it now?
We won't be able to let other users test the system until after we get the 'live' system up and running. Once that is done, we plan to deploy a test system to put back on line that others can use. For now, only those who are using the live system will have access.
When will my jurisdiction get it?
After the beta testing is finished by the four agencies who have agreed to be on the 'bleeding' edge we will start looking at other agencies to start deploying. The committee will consider requests and will set the deployment schedule. You can only be considered for deployment if you have signed and returned your MOA and Joinder agreements that Bob Church sent out to everyone on our list of interested agencies. If you are interested and did not receive those documents, please let Ron know and he will get them to you. You can also download them using the link below.
How much is it going to cost?
With the entire contract price being paid by grant funds, the Council has determined to charge each agency
a maximum fee of $206 per user per year to cover the costs of UPC's application administrator. The Council reserves the right
to adjust this amount for each year of the contract and will address the issue at their April meeting each year.
For year one of the contract, the fee is set at $206 per user.
Your agency is responsible for configuring your network to connect with the Amazon Web Services GovCloud via VPN. You may incur costs related to hardware or software necessary to accomplish this. These costs are not covered by the grant or the user fees, but it should only be a one time cost if any. The contract is for 5 years (the counter starts the day it is deployed in your agency).
What will it cost after the initial 5 year contract?
After the first 5 year contract expires, each agency will be able to renew yearly at the current cost per user. Please review the MOA and contract for more information. You can download (or view) it from the link below.
I heard that we need to pay for training. Is that true?
No - unless you want to have personalized training from JTI at your office. The contract provides for training 150 users. This training will likely be done in large, regional sessions. Ron will also be available for training after the original training has been completed and as needed. We envision training a local user that can then train new users as staff changes take place.
What about the clause that mentions $500 per user, $2500 miniumum, plus expenses training costs?
This is only for on-site, personalized training. If you want JTI to come to your office and train your users personally, then that is what it would cost. You can opt to participate in the regional training and not be charged anything extra.
If my jurisdiction does not like the one-size-fits-all product, can we change it?
No. If you need a system different than the one provided, you would need to negotiate a separate contract with JTI.
The MOA talks about reports that need to be submitted. How difficult will that be?
JTI and/or UPC will build these into the system and they will be run by the Administrator as needed.
Do I have to sign the MOA to receive eProsecutor?
Yes. You will also need to sign a Joinder agreement with JTI. The link below contains all the documents necessary. These are the same documents that have been emailed to agencies that indicated interest.
What about the offense table?
The UPC Administrator will create a software bridge that will insert legislative changes into eProsecutor. Local, county and city codes will be imported in a similar manner, but each agency will be responsible for maintenance of their local codes and to send their codes to the UPC Administrator in a compatible, electronic format.
What aboaut PIMS?
PIMS is still available and Ron will continue to provide limited support.
Can we continue to use PIMS and not eProsecutor?
Yes. UPC can provide you with the source code so you can maintain and update it yourself. Ron will also continue to provide limited support for those who already have it.
Who is the point of contact for eProsecutor questions and issues?
Ron Weight will be the eProsecutor Administrator for the state. He is your first point of contact with any questions or requests. He will then communicate with Journal Technologies Inc (JTI) as needed to work out any issues. He will be able to add users and other administrative tasks.
Who does the data belong to and can we get a backup of it?
The data belongs to you. It can be backed up locally and migrated to a new system if that becomes necessary.
How do we add an additional user when/if that becomes necessary?
A new user can be added whenever necessary. Contact Ron at UPC with the necessary details for the new user. If all 150 users provided for by the contract are already assigned, an additional charge for the user will be assessed and payable to JTI as per the current rates. If the new user is replacing a previous user, then no additional fee is necessary, but you MUST report that to Ron so he can adjust it in the system.
What, if any, are the video storage limits?
We have determined that video will not be stored in the system. There is just too much of it and the database space and bandwidth required to store video and the costs associated with that are just too high.
What are the recommendations for storing video?
It is recommended that video be stored in the local office either on DVDs or other storage medium as needed. You can add a note to a case that indicates where and how the essential video is stored.
How will deployment be managed?
The first agency to be deployed will be selected by the Governance committee. The committee will confer with all participating agencies as part of the selection process. Once the initial four agencies (2 cities and 2 counties) have been using eProsecutor for long enough to discover and fix bugs and clean up other issues found, then the committee will determine deployment order for the rest of the agencies. We will be able to deploy more than one per week once it's fully ready. Deployment may be done onsite or remote depending on the needs of each agency and availability of staff.
Can existing data be imported into eProsecutor?
Converting and importing existing data is not part of the contract. If an agency feels that they need to have their data imported into the system, it will be their responsibility to contract individually with Journal Technology (JTI) or possibly with their IT department to do the programming necessary.
Can data be imported from other sources, such as Law Enforcement databases?
Yes, it can, but this is not part of the contract and would be an extra expense. There is an API (application programming interface) available for this kind of project. Again, you can contract with JTI or with your internal IT departments to do the work.
Do we need to re-negotiate the contract after 5 years?
No. The contract allows for continuing use after the initial 5 years. eProsecutor is considered a subscription service, so each year, after the initial 5 years, you will be billed for the current per user rate each year thereafter. So, if the current user rate at the beginning of the 6th year is $1,700 per user and you have 5 users, then you would be billed $8,500 for the next year. The cost per user may go up a little each year.
How will training be done?
Training will be done on a regional basis as close to deployment time as possible. After the initial training, new users in your offices would be trained by your local admin with assistance from UPC as needed.
Can two or more offices be grouped together to be deployed at the same time?
We can do this if we plan for it ahead of time. Please let us know if you have a need to have eProsecutor deployed at another agency at the same time your agency is deployed.